ECTARC Enrolment Application Form - Distance Students

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Enrolment Application Form - Distance - Page 1 of 5

Personal details

Please ensure you have all relevant information and documentation prior to commencing this online enrolment form. This form must be completed in one sitting as it will not be able to be retrieved at a later date to continue your application.

Please complete all fields in this form and click PAY NOW at the end to submit the form. Please collect all the documents you need to complete this application before commencing. Press the SUBMIT button once.

Please write the name that you used when you applied for your Unique Student Identifier (USI), including any middle names.

Title
Entity Data - Profile - Title
First given name
Entity Data - Profile - First Name
Second given name (middle)
Entity Data - Profile - Middle Name
Family name (surname)
Entity Data - Profile - Surname
Previous names - if you have been known by a previous name please write this in the box below.
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Single name only
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Date of Birth
Basic - Date
Home/Usual Residential Address

Building or Property name (if applicable)
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Unit/Flat Number
Entity Data - Address - Home - Unit/Flat Number
Street or Lot number (e.g. 205 or Lot 118)
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Street or lot number (e.g. 205 or Lot 118) - For main residential address it cannot be a PO BOX. Please put PO BOX details in postal details.
Entity Data - Address - Home - Street Address 1
Street name
Entity Data - Address - Home - Street Address 2|These fields have been deprecated as they didn't properly feed the address information. Please use the newly added fields: Unit/Flat Number, Street/Lot Number and Street Name.
Street Name
Entity Data - Address - Home - Street Name
Suburb, locality or town
Entity Data - Address - Home - Suburb
State/Territory
Entity Data - Address - Home - State
Post Code
Entity Data - Address - Home - Post Code
Postal Address (if different from above)

Building or Property name (if applicable)
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Postal delivery information eg PO Box 254
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Unit/Flat Number
Entity Data - Address - Postal - Unit/Flat Number
Street or Lot Number (e.g. 205 or Lot 118)
Entity Data - Address - Postal - Street/Lot Number
Street name
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Suburb, locality or town
Basic - Text
State/Territory
Entity Data - Address - Postal - State
Post Code
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Please provide either a home or mobile phone number

Home - Phone Number
Entity Data - Contact - Home - Phone Number
Mobile Number
Entity Data - Contact - Home - Mobile Number
E-mail Address
Entity Data - Contact - Home - E-mail Address
Alternate email address (optional)
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Gender
Reference Data - Gender
Are you of Aboriginal or Torres Strait Islander origin?
Entity Data - AVETMISS - Indigenous Status
Do you speak a language other than English at home?
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Main language spoken at home
Entity Data - AVETMISS - Main Language
Proficiency in spoken English
Entity Data - AVETMISS - Proficiency in spoken English
Do you consider yourself to have a disability, impairment or long-term condition?
Entity Data - AVETMISS - Disability Flag
If you indicated the presence of a disability, impairment or long term condition, please select the area(s) from the following list. Please note: you may indicate more than one area - please see a copy of the Disability Supplement for an explanation of the following disabilities at https://ectarc.com.au/training/about/resources/
Entity Data - AVETMISS - Disability Type
Study reason

Of the following categories, select the one which BEST describes the main reason you are undertaking this course/traineeship/apprenticeship (Tick ONE box only).
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How did you find out about ECTARC?
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Is there another way that you heard about ECTARC that is not mentioned above?
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Enrolment Application Form - Distance - Page 2 of 5

Identification

Please complete all fields in this form and click PAY NOW at the end to submit the form. 

Proof of identity 

Please upload a copy of your photo identification (such as your driver's licence, proof of age card or passport) as a JPEG or PDF file.  Please note: in the coming weeks your proof of identify needs to be verified. You will receive further instructions on how this will be done by ECTARC.

Please ensure you only load a JPG or PDF file. HEIC files are not accepted.
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In which country were you born?
Entity Data - Profile - Country of Birth
In which town were you born?
Entity Data - Profile - Town/City of Birth

Enrolment Application Form - Distance - Page 3 of 5

Employment details

Please complete all fields in this form and click PAY NOW at the end to submit the form. 

Of the following categories, which BEST describes your current employment status?
For casual, seasonal, contract and shift work, use the current number of hours worked per week to determine whether full time (35 hours or more per week) or part-time employed (less than 35 hours per week).
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Are you currently working in a regulated education and care service within Australia (please tick)?   

If you are unsure if your service is regulated please ask the Director/Nominated Supervisor or contact ECTARC for further information. 

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Service Name
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Director's Name
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Director/Service's Email
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Workplace Supervisor's Name
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Workplace Supervisor's qualification (Copy to be provided to ECTARC)
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Service Street Address
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Service Suburb
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Service State
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Service Post Code
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Service Postal Address (if different from above)
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Service Phone Number
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Groups covered at service: (Please tick next to all age groups represented at your service)      
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I declare that the information given above is correct. I am aware that if my service does not have all of the relevant groups required for my qualification, I am required to complete the remaining work placement hours at another service as a practicum student. 

Please write your name in the space below and complete the digital signature and date if you understand these requirements.
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Digital Signature

Please use your mouse to sign your name.
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Date
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Has the Director/Nominated Supervisor agreed to you utilising the workplace for your work placement hours and will provide a Workplace Supervisor to complete on-the-job third party reports? Please ensure you have discussed these requirements with your chosen workplace and are allocated a qualified Workplace Supervisor (i.e. holds a Diploma of Early Childhood Education and Care or Bachelor of Teaching in Early Childhood or equivalent). 
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Enrolment Application Form - Distance - Page 4 of 5

Education history

Please complete all fields in this form and click PAY NOW at the end to submit the form. 


Are you still enrolled in secondary or senior secondary education?
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If answered YES to the above question, please write the name of your school or college below.
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What is your highest COMPLETED school level? (Tick ONE box only)
Please note: If you are currently enrolled in secondary education, the highest school level refers to the highest school level you have actually completed and not the level you are currently undertaking. For example, if you are currently in Year 10 the highest school level completed is Year 9.
Entity Data - AVETMISS - Highest School Level
Year that you completed your highest school level
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Have you successfully COMPLETED any further qualifications?
Entity Data - AVETMISS - Prior Education Flag
If yes, what level of education have you completed (tick any applicable boxes)?
Entity Data - AVETMISS - Prior Education Type
If you answered yes, what was the full name of the qualification you completed? (please note you are required to upload copies of these qualifications in the next question)
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Unique Student Identifier (USI)

All students studying nationally recognised training in Australia from 1 January 2015, are required to have a Unique Student Identifier (USI). A USI is a code made up of 10 (ten) numbers and letters. Your USI will allow online access to your training records and results. We cannot enrol you in training until your USI is provided. ECTARC cannot issue you with a nationally recognised VET qualification or Statement of Attainment when you complete the course if you do not have a USI number. In addition, we are required to include your USI in the data we submit to NCVER throughout your enrolment.

If you do not have a USI, please follow this link https://www.usi.gov.au/students/get-a-usi to create one in a new window (takes about 3 minutes). Once complete, copy your USI into the field below. If you need help with this process, please call us on 02 4223 1111.


Have you forgotten your USI number?



PLEASE ENTER YOUR USI NUMBER HERE
Entity Data - AVETMISS - Unique Student Identifier (USI)
Do you give permission for ECTARC to verify your USI number?
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CREDIT TRANSFER

YOU MUST UPLOAD COPIES OF YOUR QUALIFICATION/S AND TRANSCRIPT/S HERE!

You may be able to receive credit for studies you have done in the past which reduces the number of units you will need to study during your traineeship. For ECTARC to assess you for credit transfer eligibility you need to do two (2) things:

1) Provide ECTARC with copies of any qualification certificates and transcripts you have completed with ECTARC or any other Registered Training Organisation.

2) Give ECTARC permission to view your USI records/transcripts.

STEP 1

Please upload copies of any qualification certificates and transcripts you have completed with ECTARC or any other Registered Training Organisation.

Please ensure you only load a JPG or PDF file. HEIC files are not accepted.
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STEP 2

You need to give ECTARC permission to view your USI records/transcripts via the USI website.

Instructions

1) Click on this link to access the USI website https://www.usi.gov.au/ and log in to your account (click on ‘Login to the USI registry’ and Login to the Student Portal). Continue through the steps (you may have to login again).

2) Click on the ‘Provide Your USI’ tab. Go the section that says ‘SET UP ACCESS TO YOUR USI ACCOUNT/PERMISSIONS’

3) Enter ECTARC’s Organisation code 90331 and click search

4) When you find ECTARC click the ‘ADD’ link.

5) Go to the PERMISSIONS tab and tick the box to give ECTARC permission to view your transcript. Remember to click the SAVE button.

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Name of Registered Training Organisation (RTO) that issued my qualification 
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I give permission for ECTARC to contact the above issuing RTO to verify the authenticity of the copy of the transcript I have provided and that it is true and correct.

Please use your mouse to sign your name.
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Date
Basic - Date

Enrolment Application Form - Distance - Page 5 of 5

Please complete all fields in this form and click PAY NOW at the end to submit the form. 


ECTARC PRIVACY STATEMENT

The information requested in this form will be used by ECTARC for research, to provide statistical information to relevant government departments and internal management purposes only. In supplying the requested information, the participant is deemed to have consented to the use of the information for those purposes.

ECTARC agrees that the information will not be given or sold to any third party and will only be used for the above specified uses.

Please write your name in the space below and complete the digital signature and date if you have read the ECTARC Privacy Policy and Privacy Notice Annexure at https://ectarc.com.au/training/about/policies/ and agree to the terms of this ECTARC Privacy Statement. (Please note: If under 18 please have your parent/guardian complete the below signature fields).
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Digital Signature

Please use your mouse to sign your name.
Basic - Digital Signature
Date
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DISCLOSURE OF INFORMATION/CONFIDENTIALITY STATEMENT

I understand that I must not disclose to any third-party, any confidential information in relation to the management, staff, children and families, or any other student or visitor of the service/s that I am employed at and completing my work placement hours or the service/s that I am completing a practicum.

I understand that any breach of confidentiality will result in disciplinary action that may lead to dismissal from the ECTARC training program and/or legal action.

Please write your name in the space below and complete the digital signature and date if you agree to the terms of this Disclosure of Information/Confidentiality statement.
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Digital Signature

Please use your mouse to sign your name.
Basic - Digital Signature
Date
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VET DATA USE STATEMENT

Under the Data Provision Requirements 2012 and National VET Data Policy (which includes the National VET Provider Collection Data Requirements Policy at Part B), Registered Training Organisations are required to collect and submit data compliant with AVETMISS for the National VET Provider Collection for all Nationally Recognised Training. This data is held by the National Centre for Vocational Education Research Ltd (NCVER), and may be used and disclosed for purposes that include:

• populating authenticated VET transcripts
• administering VET, including program administration, regulation, monitoring and evaluation
• facilitating statistics and research relating to education, including surveys and data linkage
• understanding how the VET market operates, for policy, workforce planning and consumer information.

NCVER is authorised by the National Vocational Education and Training Regulator Act 2011 (NVETR Act) to disclose to the following bodies, personal information collected in accordance with the Data Provision Requirements or any equivalent requirements in a non-referring State (Victoria or Western Australia), for the purposes of that body:

• a VET regulator (the Australian Skills, Quality Authority, the Victorian Registration and Qualifications Authority or the Training Accreditation Council Western Australia)
• the Australian Government Department of Education, Skills and Employment
• another Commonwealth authority
• a state or territory authority (other than a registered training organisation) that deals with or has responsibility for matters relating to VET.

You may receive a student survey which may be administered by a government department or NCVER employee, agent or third party contractor or other authorised agencies. Please note you may opt out of the survey at the time of being contacted.

NCVER will collect, hold, use and disclose your personal information in accordance with the Privacy Act 1988 (Cth), the National VET Data Policy and all NCVER policies and protocols (including those published on NCVER's website at www.ncver.edu.au).

Please write your name in the space below and complete the digital signature and date if you agree to the terms of this VET Data Use Statement.
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Digital Signature

Please use your mouse to sign your name.
Basic - Digital Signature
Date
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ECTARC POLICIES

Prior to enrolment you are required to read and understand ECTARC's:

- Policies and procedures which can be found at https://ectarc.com.au/training/about/policies/
- Training & Course Guide which can be found at https://ectarc.com.au/training/training-courses/training-course-guide/
- Student Handbook which can be found at https://ectarc.com.au/training/about/policies/
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CONSENT TO USE AND DISCLOSURE OF PERSONAL INFORMATION

I understand and agree that, under the National Vocational Education and Training Regulator (Data Provision Requirements) Instrument 2020, ECTARC is required to collect personal information (information or an opinion about me), collected from me, my parent or guardian, such as my name, Unique Student Identifier, date of birth, contact details, training outcomes and performance, sensitive personal information (including my ethnicity or health information) and other enrolment and training activity-related information (together Personal Information) and disclose that Personal information to the National Centre of Vocational Education Research Ltd (NCVER).

My personal Information (including the personal information contained on my enrolment form and my training activity data) may be used or disclosed by ECTARC for statistical, regulatory and research purposes. ECTARC may disclose my personal information for these purposes to third parties, including:

• School – if I am a secondary student undertaking VET, including a school-based apprenticeship and traineeship;
• Employer – if I am enrolled in training paid by my employer;
• Commonwealth and State or Territory government departments and authorized agencies, including the NSW
Department of Education (Department)
• NCVER
• Organisations (including the Department) conducting student surveys; and
• Researchers.

Personal information disclosed to NCVER may be used or disclosed for the following purposes:
• issuing a VET Statement of Attainment or VET Qualification, and populating Authenticated VET Transcripts;
• facilitating statistics and research relating to education, including surveys;
• understanding how the VET market operates, for policy, workforce planning and consumer information; and
• administering VET, including program administration, regulation, monitoring and evaluation.

I may receive an NCVER student survey which may be administered by an NCVER employee, agent or third party contractor. I may opt out of the survey at the time of being contracted.

NCVER will collect, hold, use and disclose my Personal Information in accordance with the Privacy Act 1988 (Cth), the VET Data Policy and all NCVER policies and protocols (including those published on NCVER’s website at https://www.ncver.edu.au/).

The Department may disclosure my Personal Information to other Australian government agencies, including those located in States and Territories outside New South Wales.

The above government agencies may use my Personal Information for any purpose relating to the exercise of their government functions, including but not limited to the evaluation and assessment of my training, the determination of my eligibility to receive subsidized training or for any Fee Exemptions or Concessions. My Personal information may also be disclosed to other third parties if required by law.

I also acknowledge and agree that the Department may contact me by telephone, email or post, during or after I have ceased subsidized training with ECTARC for the purpose of evaluating and assessing my subsidized training.

I declare that the information I have provided to the best of my knowledge is true and correct.

I consent to the collection, use and disclosure of my Personal Information in the manner outlined above.


Please write your name in the space below and complete the digital signature and date if you agree to the terms of this Consent to Use and Disclosure of Personal Information Statement (Please note: If under 18 please have your parent/guardian complete the below signature fields).
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Digital Signature
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Date
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REFUND POLICY

The enrolment fee is non-refundable, except where the student withdraws their application within the 14 day cooling off period, or they do not satisfy the enrolment criteria, in which case it is refunded in full. If a student is accepted by ECTARC and then elects not to participate in the course after the cooling off period, then the enrolment fee is non-refundable.

ECTARC offers clients refunds on fees paid in the following circumstances:
- within 10 business days of purchase - cost of the unit less a 20% administration fee
- where a student has overpaid the enrolment fee/unit charges - full refund of the difference
- where a course is cancelled by ECTARC - full refund.

Students must request a refund in writing. All refunds will be forwarded to the student within 2 weeks of receipt of the request. Please email info@ectarc.com.au to apply for a refund and state the reasons you wish to receive a refund. For more information on refunds please download the ECTARC Training and Course Guide at https://ectarc.com.au/training/about/policies/

Please write your name in the space below and complete the digital signature and date to confirm you have read and understand the refund policy.
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Digital Signature
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Date
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TERMS AND CONDITIONS OF ENROLMENT

ENROLMENT

Submission of this Enrolment Application Form does not guarantee enrolment. This application will be reviewed once the LLN and Course Ready Quizzes are completed to ensure this qualification is suitable for your needs. Once the enrolment application process has been finalised you will receive a notification that your first unit (including your learning materials and assessment task) has been opened on the ECTARC Training Portal.

All units have a practical component, meaning your ECTARC TDO is required to assess you in the workplace, via video evidence and/or simulation, or any combination of these. For full qualifications, practical assessment in the workplace is compulsory.

All qualifications and some single units have work placement hour requirements. A qualification or Statement of Attainment cannot be issued until evidence has been received that all required hours have been completed.

As you complete a unit you may purchase more units. At any given time you may have a maximum of 6 units open. Processing of units may take up to 3 business days. ECTARC can only accept payments from a student of up to $1500 at any given time. Any payment over this amount will be refunded.


STUDENT SUPPORT

Distance students are supported by ECTARC's distance student support team to support and guide you throughout your studies. Students are given the personal email address of their TDO/s to send questions and correspondence. If your TDO/s is out of the office when a student calls, students can be assured there will be another TDO to speak with at all times during office hours. For after hours support ECTARC holds Tuesday evening support nights. TDOs are available between 5pm and 7pm every Tuesday night to call for assistance.

In addition to telephone and email support, ECTARC also offers students the opportunity to participate in interactive online study sessions. See and speak with an ECTARC TDO, ask questions or listen to other students ask questions and hear the answers they are given in a live study session. Students need a headset with a microphone, a computer and internet access to participate in an online study session.

SUBMISSION OF ASSESSMENTS

You must submit at least one assessment task within a 6 month period or your enrolment will be made inactive. If you remain inactive for 12 months, and ECTARC's efforts to contact you are unsuccessful and you have not made contact with ECTARC, you will be withdrawn from the program. To recommence studies, you will be required to complete the full enrolment process again and this will include the payment of enrolment fees.

Students have the opportunity to submit an assessment task a maximum of three times (per unit) for assessment. If a unit is deemed Not Competent after the third submission, and a student wants to re-enrol in that particular unit, a unit re-enrolment fee will be charged.


FIRST AID

If first aid is part of your qualification, you are required to complete this with a first aid provider at your own cost and once ECTARC has received evidence of your successful completion, you will receive a Credit Transfer for this unit. Please refer to your course details for the specific unit code and title that must be completed. PLEASE NOTE: Your first aid certificate must be current on the day that you complete your qualification. If your First Aid expires throughout your enrolment period you will be required to update this with a First Aid provider.


WORK PLACEMENT HOURS

If your qualification has required Work Placement hours these must be completed throughout your enrolment period. If you currently work within a regulated education and care service within Australia, these hours may be completed at your place of employment, however where not all required ages/groups are present you will be required to complete the remaining requirements as a Practicum at a different service.


EXTENSIONS

Distance students have 2 years to complete a Certificate III and Certificate IV qualification, 3 years for a Diploma qualification and 6 months for a single unit course (such as Child Protection, Safe Food Handing, Menu Planning). If a student does not complete their course in the required time frame and wishes to extend the amount of time they have to do a course an extension can be granted and fees apply. An extension must be applied for prior to the student's enrolment period end date. To extend a course for 1 month costs $40.00, 3 months will cost $100.00 and 6 months will cost $200.00. Please note: Extensions must be requested prior to the end date to ensure continued enrolment. Extensions commence the day after the current enrolment period ends, not from the request or payment date.


CHANGE OF TRAINING PACKAGE

ECTARC is required by legislation to only train current qualifications as listed on training.gov.au. From time to time the qualifications that ECTARC offer may be revised by Skills IQ, the organisation responsible for ensuring that the qualifications offered in the CHC Training Package meet the requirements of the sector. Where a change of training package occurs, ECTARC will work with students individually to either complete the qualification currently enrolled in within the teach out period (where appropriate), or transition students to the new qualification. A review of the qualifications means that the qualification structure and content is likely to change, which may affect the fees payable and the number of units to be completed.

I understand that if my qualification becomes superseded or deleted (as detailed on training.gov.au) before I complete, I will be required to transition to a new qualification which may include additional training, assessment and associated fees.


COMPLAINTS AND APPEALS

ECTARC offers all students the opportunity to appeal against an assessment decision or make a complaint. The appeals and complaints process is considered a valuable tool for management to improve the products, services and business operations it delivers to students. Students are encouraged to contact ECTARC and speak to the Consumer Protection Officer to raise any complaint/concern and are to be reassured that their complaint/concern will be dealt with:

- promptly and efficiently
- in a fair and equitable manner
- so as to respect confidentiality and ensure impartiality is maintained
- so that parties are informed regularly of action being taken/progress
- in a manner whereby follow up checks are made at a later date to review the appropriateness of solutions reached
- so that documented records are maintained.

The formal appeals and complaints process is outlined in detail in the SP- 5.2 Complaints Handling Procedure and SP- 15.1 Appeals which are available on the ECTARC website at https://ectarc.com.au/training/about/policies/

Where a student feels that an issue needs to be addressed further by an external organisation they can contact the National Training Complaints Hotline. The hotline will not investigate complaints but will forward complaints to the most appropriate agency, authority or jurisdiction for consideration. Complaints can be registered with the National Training Complaints Hotline by Phone: 13 38 73, Monday to Friday, 8am to 6pm nationally or emailing skilling@education.gov.au.


Declaration

I declare that I have read, fully understood, and accept the terms and conditions of enrolment.

The information I have given you in this form is correct and I consent to ECTARC using my personal information to complete or verify my application including the verification of previous qualifications with the issuing RTO.

Enter your name below
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Digital Signature

Please use your mouse to sign your name.
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Date
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Parent/Guardian Approval for persons under 18 years of age.

I declare that I have read, fully understood, and accept the terms and conditions of enrolment.  The information given in this form is correct and I consent to ECTARC using my personal information to complete the enrolment for the applicant.

Parent/Guardian full name
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Parent/Guardian address
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Parent/Guardian suburb
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Parent/Guardian state
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Parent/Guardian postcode
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Parent/Guardian phone or mobile number
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Parent/Guardian Digital Signature

Please use your mouse to sign your name.
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Date
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Payment

Please note you must click on PAY NOW to enter your credit card details and after that you must click on FINALISE TRANSACTION to complete the enrolment.
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Course Enrolment 		$205.00
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